Information on data privacy in the application process

The protection of your personal data during the application process is of particular concern to Clausthal University of Technology (TUC). This supplementary declaration contains information on how and to what extent and for what purpose the Clausthal University of Technology processes data in the application process. The additional general data protection declaration for the Clausthal University of Technology website can be viewed at www.tu-clausthal.de/datenschutz/.

Clausthal University of Technology is a corporation under public law and is legally represented by the President (Link: www.tu-clausthal.de/universitaet/leitung-verwaltung/praesidium).

The responsible supervisory authority is:

The State Commissioner for Data Protection of Lower Saxony
Prinzenstraße 5
30159 Hannover
Telephone: +49 (0) 511 120-4500
Fax: +49 (0) 511 120-4599
E-mail: poststelle@lfd.niedersachsen.de

Data Protection Officer of Clausthal University of Technology:

Clausthal University of Technology

- The Data Protection Officer -

Mr. Andreas Tews, M.A.
Adolph-Roemer-Straße 2A
D-38678 Clausthal-Zellerfeld
E-mail: dsb@tu-clausthal.de
Website: https://www.datenschutz.tu-clausthal.de

Further contact persons

The specific TU Clausthal institution involved in the application process and a contact person will be named in the respective job description. You will also find information on the specific application procedure in the job description.

Legal basis for the processing of personal data

Your application data will be processed in order to assess whether you have the aptitude, qualifications and professional performance for the position for which you are applying. There are legal requirements for the selection procedure from the General Equal Treatment Act (AGG) and the Lower Saxony Equal Opportunities Act (NGG). The legal basis for evaluation options for the selection and recruitment of new employees and the implementation of the personnel selection process is Art. 88 GDPR / § 12 NDSG in conjunction with § 50 BeamtStG and § 88 para. 1 NBG. § Section 50 BeamtStG and Section 88 (1) NBG.

The legal basis for protection against claims for injunctive relief or damages (e.g. from the AGG) is Art. 6 para. 1 lit. e GDPR. The legal basis for protection against claims for injunctive relief or damages (e.g. from the AGG) is Art. 6 para. 1 lit. f GDPR.

Type and scope of data collected

If you apply for one of the advertised positions in paper form or by e-mail, the following applies to the handling of your personal data:

In the application process, the TU Clausthal only processes the personal data that you submit to us independently. Some data is required to participate in the application process. It is not possible to be considered in the application process without providing this data:

• Personal data (first and last name, date of birth, address)
• Communication data (telephone number, e-mail address)
• Education data (school-leaving certificate, vocational training if applicable, degree, doctorate, habilitation with relevant certificates or evidence)
• Data on professional career to date, training and job references
• Information on other qualifications (e.g. language and PC skills with proof)

Depending on the job advertisement, additional data may be required for the application process. This includes, for example, a list of publications, research and teaching concept and/or personal presentation.

Applicants can also voluntarily add further data (e.g photo), which will then be processed accordingly in the application process. Applicants with severe disabilities will be given preference if they are equally qualified and provide valid information.

The provision of personal data is necessary for the lawful execution of the selection procedure. If your application does not contain all the personal data required for the decision, this may result in you not being considered for the position.

Forwarding of the data

The personal data you provide will be used exclusively to process the application for the respective advertised position. Only persons involved in the application process will have knowledge of the data. The internal recipients of the personal data contained in the application documents are the relevant HR managers, the staff representatives, a representative of the Equal Opportunities Officer, if applicable, and the representative of severely disabled persons, if applicable. These persons are obliged to maintain confidentiality. The data will not be passed on to third parties. Clausthal University of Technology processes all digital applicant data in its own IT infrastructure. For the encrypted transmission of applicant data to Clausthal University of Technology, applicants can use the so-called Cryptshare service (https://cryptshare.tu-clausthal.de) of Clausthal University of Technology free of charge. Cryptshare is a web-based service that enables the secure exchange of files and information via the Internet. It uses a combination of encryption and secure transmission methods to ensure the protection of data.

Duration of data storage

After completion of the procedure (sending of the rejection), your personal data will be destroyed or deleted after 6 months in accordance with data protection regulations. In the event that your application is successful, your personal data will be transferred to your personnel file.

Rights of data subjects

You have the right to request confirmation as to whether personal data concerning you is being processed by Clausthal University of Technology; if this is the case, you have a right to information about this personal data and to the information listed in detail in Art. 15 GDPR.

You have the right to obtain without undue delay the rectification of inaccurate personal data concerning you and, where applicable, the completion of incomplete personal data with effect for the future (Art. 16 GDPR). Subsequent completion of your application documents after the start of the selection process is only possible to a limited extent in certain exceptional cases.

You have the right to request that personal data concerning you be deleted immediately if one of the reasons listed in Art. 17 GDPR applies in detail, e.g. if the data is no longer required for the purposes pursued (right to deletion) and the statutory retention and archiving regulations do not prevent deletion.

You have the right to request the restriction of processing if one of the conditions listed in Art. 18 GDPR is met.

In accordance with Art. 20 GDPR, you have the right to receive the electronically processed data that you have voluntarily provided to us in a structured, commonly used and machine-readable format so that you can provide this data to another controller.

Without prejudice to any other administrative or judicial remedy, you have the right to lodge a complaint with a supervisory authority, in particular in the Member State of your habitual residence, place of work or place of the alleged infringement if you consider that the processing of personal data relating to you infringes the GDPR.