University Sports

Clausthal University of Technology processes the personal data of users of the university sports system only insofar as this is necessary to provide a functional website and its content and services. As a rule, personal data is only processed with the user's consent. An exception applies in cases where prior consent cannot be obtained for factual reasons and the processing of the data is permitted by law.

Insofar as we obtain the consent of the data subject for the processing of personal data, Art. 6 para. 1 lit. a EU General Data Protection Regulation (GDPR) serves as the legal basis.

When processing personal data that is necessary for the performance of a contract to which the data subject is a party, Art. 6 para. 1 lit. b GDPR serves as the legal basis. This also applies to processing operations that are necessary to carry out pre-contractual measures.

Insofar as the processing of personal data is necessary to fulfill a legal obligation to which our company is subject, Art. 6 para. 1 lit. c GDPR serves as the legal basis.

In the event that vital interests of the data subject or another natural person require the processing of personal data, Art. 6 para. 1 lit. d GDPR serves as the legal basis.

If the processing is necessary to safeguard a legitimate interest of our company or a third party and if the interests, fundamental rights and freedoms of the data subject do not outweigh the first-mentioned interest, Art. 6 para. 1 lit. f GDPR serves as the legal basis for the processing.

The temporary storage of the IP address by the system is necessary to enable the delivery of requested documents to the user's computer. For this purpose, the user's IP address must remain stored for the duration of the session.

The data is stored in log files to ensure the functionality of the website. In addition, the data is used to optimize the website and to ensure the security of the information technology systems. The data is not analyzed for marketing purposes.

The data is deleted as soon as it is no longer required to achieve the purpose for which it was collected. In the case of the collection of data for the provision of the website, this is the case when the respective session has ended. If the data is stored in log files, this usually occurs after seven days. Longer storage is only intended for technical and legal purposes.

The collection of data for the provision of the website and the storage of data in log files is absolutely necessary for the operation of the website. Consequently, the user has no option to object.

• First and last name
• Street and house number
• Zip code and city/town
• Telephone number
• Time of check-in
• Time of check-out
• Sports facility or sports course used

Clausthal University of Technology has decided to reopen university sports under the condition that contact details are recorded for the purpose of contact tracing. According to §3 I 1 No. 9 of the Lower Saxony Higher Education Act (NHG), sport is a task of the universities. Clausthal University of Technology is therefore authorized to collect contact data for the purpose of granting access in accordance with Section 5 (2) of the Lower Saxony Ordinance on Measures to Contain the Corona Virus SARS-CoV-2 (Lower Saxony Corona Ordinance). The type and scope of data collection is in accordance with Section 5 (1) of the Lower Saxony Corona Ordinance. The transmitted data can be viewed and checked for plausibility and completeness by a person responsible for the implementation or supervision of a university sports offer (e.g. sports supervisor, course instructor, ...).

The legal basis for the processing and temporary storage of personal data is Art. 6 para. 1 lit. d GDPR.

The duration of data storage follows §5 para. 2 of the Lower Saxony Corona Ordinance. The data will be deleted three weeks after collection.

You have the option to object to the electronic collection of contact data. If you object to electronic contact data collection, you have the option of leaving your contact details on a paper list. If this form of contact data documentation is also refused, the Technical University will make use of its domiciliary rights and refuse participation in university sports.

• First and last name
• Street and house number
• Zip code and city/town
• Telephone number
• Consent to terms of use
• Date of declaration of consent to the terms of use
• Consent to fee and transfer regulations
• Date of consent to the fee and transfer regulations
• User group (students, employees, external users)

Clausthal University of Technology stores the consent to the terms of use and the terms and conditions of use for documentation purposes. Your consent is valid until revoked or until one of the regulations changes to such an extent that you need to give your consent again.

The legal basis for the processing and temporary storage of personal data is Art. 6 para. 1 lit. a GDPR, Art. 6 para. 1 lit. b GDPR, Art. 6 para. 1 lit. c GDPR and Art. 6 para. 1 lit. f GDPR.

The data will be stored until the next relevant amendment to the terms of use or the fee and transfer regulations, or until objection.

You have the option to object to the processing. In the event of an objection, it is possible to document your consent on paper on site. If this form of documentation of consent is also refused, the Technical University will refuse the use of the boathouse and its sports equipment (boats etc.).

• E-mail address
• First and last name
• Street and house number
• Postal code and city/town
• Telephone number
• Proof of ability (e.g. Trainer C certificates, boating licenses, ...)
• Participation in sports courses
• Bookings and reservations of sports equipment and sports facilities
• Personal settings (e.g. for notifications)
• Membership of a user group (students, employees, external users)

If you register in the university sports system in order to take advantage of university sports offers, such as the reservation of sports facilities, the booking of sports equipment or the booking of participation in sports courses, the above-mentioned personal data will be processed. You agree to the collection, storage and use of this data. In the case of events, this includes registration, the creation of participant lists and, if applicable, the issuing of certificates of participation. In the case of the use of sports facilities and the rental of equipment, this includes the reservation and logging of use for billing purposes, among other things.

If the event is organized by a third party, you expressly consent to Clausthal University of Technology passing on this personal data to the organizer. Clausthal University of Technology ensures that your rights as a participant are protected.

The legal basis for the processing and temporary storage of personal data is Art. 6 para. 1 lit. a GDPR and Art. 6 para. 1 lit. c GDPR.

The data will be deleted as soon as it is no longer required to achieve the purpose for which it was collected. In the case of your registration data and the data you have stored yourself in the university sports system, this is achieved when your account is deleted. This does not apply to data that must continue to be processed in accordance with Art. 17 para. 3 GDPR.

You have the right to withdraw your consent to the processing of your personal data at any time. Please contact us by e-mail to object to the processing of your personal data. We will then delete the personal data concerning you or restrict its processing. It will then no longer be possible for you to reserve sports equipment, book sports facilities or sports courses electronically. Depending on the offer, it may be possible to book in person on site.

• First and last name
• Gender
• Distance and time run
• e-mail address
• Date of birth
• Need for childcare during the event

Your data will be processed to compile ranking lists (separated by gender and running distance), which will be sorted according to the time achieved. You have the option of consenting to the publication of your results in the results lists. In addition, you have the option of allowing TU Clausthal to use the uploaded images for illustration and marketing purposes. You can revoke this permission informally at any time.

The legal basis for the processing and temporary storage of personal data is Art. 6 para. 1 lit. a GDPR.

The data will be deleted as soon as it is no longer required to achieve the purpose for which it was collected. In the case of non-published data, this is achieved after evaluation of the event and verification of the results, but no later than 4 weeks after the end of the event. This does not apply to data that must continue to be processed in accordance with Art. 17 para. 3 GDPR.

You have the right to withdraw your consent to the processing of your personal data at any time. Please contact us by e-mail to object to the processing of your personal data. We will then delete the personal data concerning you or restrict its processing.

No code elements from social media providers that enable the direct sharing of content from Clausthal University of Technology websites are used. As a result, no access information is shared with social media providers when using the Clausthal University of Technology website.

In general, no advertising is placed on the websites of Clausthal University of Technology. Consequently, no access information is transmitted to external providers when the Clausthal University of Technology website is used.

You have the option of contacting us via various e-mail addresses provided. In this case, your personal data transmitted with the e-mail will be stored. No data will be passed on to third parties in this context. The data is used exclusively for processing the conversation. The legal basis for the processing of the data is Art. 6 para. 1 lit. a GDPR if the user has given consent. The legal basis for the processing of data transmitted in the course of sending an email is Art. 6 para. 1 lit. f GDPR. If the e-mail contact is aimed at the conclusion of a contract, the additional legal basis for the processing is Art. 6 para. 1 lit. b GDPR.

The data is deleted as soon as it is no longer required to achieve the purpose for which it was collected. For the personal data from the input screen of the contact form and those sent by email, this is the case when the respective conversation with the user has ended. The conversation is ended when it can be inferred from the circumstances that the matter in question has been conclusively clarified.

You have the right to withdraw your consent to the processing of your personal data at any time. Please contact us by e-mail to object to the processing of your personal data. We will then delete the personal data concerning you or restrict its processing. In such a case, the conversation cannot be continued. All personal data stored in the course of making contact will be deleted in this case.

If your personal data is processed, you are a data subject within the meaning of the GDPR and you have the following rights vis-à-vis the controller:

You can request confirmation from the controller as to whether personal data concerning you is being processed by us. If such processing is taking place, you can request the following information from the controller:

(1) the purposes for which the personal data are processed; (2) the categories of personal data which are processed; (3) the recipients or (3) the recipients or categories of recipient to whom the personal data concerning you have been or will be disclosed; (4) the envisaged period for which the personal data concerning you will be stored, or, if specific information on this is not possible, the criteria used to determine that period (5) the existence of a right to rectification or erasure of personal data concerning you, a right to restriction of processing by the controller or a right to object to such processing; (6) the existence of a right to lodge a complaint with a supervisory authority; (7) any available information as to the source of the data if the personal data are not collected from the data subject; (8) the existence of automated decision-making, including profiling, referred to in Art. 22 (1) and (4) GDPR and - at least in these cases - meaningful information on the logic involved and the scope and intended effects of such processing for the data subject. You have the right to request information as to whether the personal data concerning you is transferred to a third country or to an international organization. In this context, you may request to be informed of the appropriate safeguards pursuant to Art. 46 GDPR in connection with the transfer.

You have a right to rectification and/or completion vis-à-vis the controller if the processed personal data concerning you is incorrect or incomplete. The controller must make the correction without delay.

You may request the restriction of the processing of your personal data under the following conditions:

(1) if you contest the accuracy of the personal data concerning you for a period enabling the controller to verify the accuracy of the personal data; (2) the processing is unlawful and you oppose the erasure of the personal data and request the restriction of their use instead; (3) the controller no longer needs the personal data for the purposes of the processing, but they are required by you for the establishment, exercise or defense of legal claims, or (4) you have objected to processing pursuant to Art. 21 (1) GDPR and it is not yet certain whether the legitimate reasons of the controller outweigh your reasons. If the processing of personal data concerning you has been restricted, this data - apart from its storage - may only be processed with your consent or for the establishment, exercise or defense of legal claims or for the protection of the rights of another natural or legal person or for reasons of important public interest of the Union or of a Member State. If the restriction of processing has been restricted in accordance with the above conditions, you will be informed by the controller before the restriction is lifted.

You have the right to obtain from the controller the erasure of personal data concerning you without undue delay and the controller shall have the obligation to erase personal data without undue delay where one of the following grounds applies:

(1) The personal data concerning you are no longer necessary in relation to the purposes for which they were collected or otherwise processed. (2) You revoke your consent on which the processing was based pursuant to Art. 6 para. 1 lit. a or Art. 9 para. 2 lit. a GDPR and there is no other legal basis for the processing. (3) You object to the processing pursuant to Art. 21 (1) GDPR and there are no overriding legitimate grounds for the processing, or you object to the processing pursuant to Art. 21 (2) GDPR. (4) The personal data concerning you has been processed unlawfully. (5) The deletion of personal data concerning you is necessary to fulfill a legal obligation under Union law or the law of the Member States to which the controller is subject. (6) The personal data concerning you have been collected in relation to the offer of information society services referred to in Art. 8 (1) GDPR.

If the controller has made the personal data concerning you public and is obliged to erase it pursuant to Article 17(1) GDPR, it shall take reasonable steps, including technical measures, taking into account the available technology and the cost of implementation, to inform controllers which are processing the personal data that you as the data subject have requested the erasure by such controllers of any links to, or copy or replication of, those personal data.

The right to erasure does not exist if the processing is necessary

(1) for exercising the right of freedom of expression and information; (2) for compliance with a legal obligation which requires processing by Union or Member State law to which the controller is subject or for the performance of a task carried out in the public interest or in the exercise of official authority vested in the controller; (3) for reasons of public interest in the area of public health in accordance with Art. 9 para. 2 lit. h and i and Art. 9 para. 3 GDPR; (4) for archiving purposes in the public interest, scientific or historical research purposes or statistical purposes in accordance with Art. 89 para. 1 GDPR, insofar as the right referred to in section a) is likely to render impossible or seriously impair the achievement of the objectives of that processing; or (5) for the establishment, exercise or defense of legal claims.

If you have asserted the right to rectification, erasure or restriction of processing against the controller, the controller is obliged to notify all recipients to whom the personal data concerning you have been disclosed of this rectification or erasure of the data or restriction of processing, unless this proves impossible or involves a disproportionate effort.

You have the right vis-à-vis the controller to be informed about these recipients.

You have the right to receive the personal data concerning you, which you have provided to the controller, in a structured, commonly used and machine-readable format. You also have the right to transmit this data to another controller without hindrance from the controller to which the personal data has been provided, where

(1) the processing is based on consent pursuant to Art. 6 para. 1 lit. a GDPR or Art. 9 para. 2 lit. a GDPR or on a contract pursuant to Art. 6 para. 1 lit. b GDPR and (2) the processing is carried out by automated means.

In exercising this right, you also have the right to have the personal data concerning you transmitted directly from one controller to another, where technically feasible. The freedoms and rights of other persons must not be affected by this.

The right to data portability does not apply to the processing of personal data necessary for the performance of a task carried out in the public interest or in the exercise of official authority vested in the controller.

You have the right to object, on grounds relating to your particular situation, at any time to processing of personal data concerning you which is based on point (e) or (f) of Article 6(1) GDPR, including profiling based on those provisions.

The controller will no longer process the personal data concerning you unless the controller demonstrates compelling legitimate grounds for the processing which override your interests, rights and freedoms or for the establishment, exercise or defense of legal claims.

If your personal data is processed for direct marketing purposes, you have the right to object at any time to the processing of your personal data for such marketing, which includes profiling to the extent that it is related to such direct marketing.

If you object to processing for direct marketing purposes, the personal data concerning you will no longer be processed for these purposes.

You have the option, in connection with the use of information society services - notwithstanding Directive 2002/58/EC - to exercise your right to object by means of automated procedures that use technical specifications.

You have the right to withdraw your declaration of consent under data protection law at any time. The withdrawal of consent shall not affect the lawfulness of processing based on consent before its withdrawal.

You have the right not to be subject to a decision based solely on automated processing, including profiling, which produces legal effects concerning you or similarly significantly affects you. This does not apply if the decision

(1) is necessary for entering into, or performance of, a contract between you and the controller, (2) is authorized by Union or Member State law to which the controller is subject and which also lays down suitable measures to safeguard your rights and freedoms and legitimate interests, or (3) is based on your explicit consent.

However, these decisions may not be based on special categories of personal data pursuant to Art. 9 (1) GDPR, unless Art. 9 (2) (a) or (g) GDPR applies and appropriate measures have been taken to protect the rights and freedoms as well as your legitimate interests.

With regard to the cases referred to in (1) and (3), the data controller shall implement suitable measures to safeguard your rights and freedoms and legitimate interests, at least the right to obtain human intervention on the part of the controller, to express your point of view and to contest the decision.

Without prejudice to any other administrative or judicial remedy, you have the right to lodge a complaint with a supervisory authority, in particular in the Member State of your habitual residence, place of work or place of the alleged infringement if you consider that the processing of personal data relating to you infringes the GDPR.

The supervisory authority with which the complaint has been lodged shall inform the complainant on the progress and the outcome of the complaint including the possibility of a judicial remedy pursuant to Art. 78 GDPR.